Terms and Conditions – Summary

Detailed below is a summary of key Terms and Conditions that shall apply to all riders participating in any event organised and operated by the “Event Organisers”. The Event Organisers reserve the right to amend the Terms and Conditions at their sole discretion.

Prior to the commencement of any event, all riders shall be required to sign a contract called a Riders Agreement with the Event Organisers. This is a legal agreement between the Event Organisers and the rider and it will set out the full detailed terms and conditions of the entry.

Completion of an Event Registration Form or purchase of an entry by (or on behalf of) the rider (“you”) acknowledges acceptance of these Terms and Conditions.




  1. You accept that the event you are entering is not a race in any format. Results will be published for individuals only and anyone considered to be competing against others will be stopped from riding and banned from entering future events.


  1. You are fully responsible for your actions whilst attending the event. This includes the event centre and during the ride itself. The organisers do not accept responsibility for your actions nor their consequences.

Age Requirement

  1. The Event Registration Form or purchase of an entry to an event must be completed by a person aged 18 years or over. Evidence of age must be provided on request. The event is only available to riders over the age of 18.


  1. You must wear a safety-approved cycling helmet complying with latest EN1078, ANSI Z90/4 or SNELL standards during your participation in the event. Any rider not wearing a helmet will not be covered by the event insurance and will be disqualified from the event and could be liable for damages if involved in an accident on that basis. You must accept this as a condition of entry.
  2. You confirm that the cycle/bike you are riding for the event and all of your equipment is of a suitable standard and state of trail/roadworthiness, in particular, the ability to complete the longest distance and over rough terrain, dependant on the event.
  3. If you wish to use an e-bike at one of our events, this request must be submitted to the “Event Organisers” in advance.
  4. We reserve the right to refuse entry to the event to anyone with inappropriate equipment or clothing.


  1. Upon signing the Event Registration Form or purchasing an entry, you agree that you are physically and mentally capable of riding the distance you have chosen. If during the event you decide to change the route or distance, you do so at your own risk.
  2. During the event, there may be warning signs at appropriate points on the trails or roads. The absence of these signs does not signal that there are no dangers approaching and it is your responsibility to make a decision regarding whether to ride a section or not. The marking of the route does not necessarily indicate that the trail or road is rideable and you are deemed to make your own decision about whether to proceed on bike, foot or not at all.
  3. Any marked route is shown for guidance only and we do not insist that you use the route shown. If you choose to ride a section, it is entirely your own choice. If you choose a different route to avoid obstacles or sections you decide are beyond your capabilities, you do so entirely at your own risk.
  4. We reserve the right to alter the published route at any time, including shortening or lengthening the routes. Participants do not have the right to claim a refund if the route is altered. All route details given, including but not limited to distances and amount of climbing are estimates only.
  5. If you fail to complete the course for any reason, you agree to return to or call the event centre before the close of the event and report to a member of staff. Not doing so will mean that a search may be organised and the subsequent cost will be billed to you.


  1. You are requested to ride in single file where appropriate and no more than 2 abreast at any time. Please be aware of your fellow cyclists, other road users, and any other traffic and always indicate your intention to stop or change direction.
  2. You must adhere to and obey the Highway Code, local bylaws and the laws of England, Scotland, Wales and N. Ireland or other countries in which the event is taking place as applicable and extend all reasonable courtesy to other road and off-road users.
  3. You must be considerate to other users of bridleways, tracks, byways and public ways when riding off-road. Upon seeing other users, such as horse riders, walkers, farm traffic, and other cyclists, you are required to slow down and pass with care. Where appropriate, you should stop and wait at the side of the route for other users to pass safely.
  4. You must not drop or leave any litter on any part of the route but dispose of it responsibly at an appropriate place or bin. Any rider found littering will be disqualified from the event.
  5. You are expected to respect the roads, villages and countryside that the events travel through. It should be remembered that this is both a working landscape and home to many communities. If you stop for a comfort break you are asked to do so discretely and appropriately and not to cause any offence to local residents or other riders.
  6. In the case of Mountain Bike and Cyclocross events, you are expected to close all gates after you pass unless otherwise instructed. You must not leave a gate open for a rider following behind. Gates should be opened and closed and not vaulted. Any rider causing damage to a gate will be liable for any costs to repair said damage.


  1. You will be fully responsible for any fees or costs incurred or arising from an accident either involving or caused by you. This includes, but is not exclusive to, fees from Police, Air Ambulance, Fire and Rescue and the Ambulance service. If the situation arises that you are not capable of making the decision to call the emergency services, you agree that a member of our Team or a member of the public may call on your behalf. In this situation, you still accept the costs and consequences of such actions.
  2. You accept full responsibility for any fees or costs incurred or arising from the need for repatriation.


  1. Participation in the event is at your own risk.
  2. Third party insurance cover is provided for all riders during the event, covering claims resulting from accidental damage to third party property. This insurance cover is adjudged void if it is deemed the rider has acted negligently. No further insurance cover is provided by us for riders participating in an event.
  3. We strongly recommend each rider organises their own personal insurance cover.
  4. Each participant will be fully responsible for any fees or costs incurred or arising from an accident either involving or caused by the rider. This includes, but is not exclusive to, fees from Police, Air Ambulance, Fire and Rescue and the Ambulance service in and outside the UK. If the situation arises that you are not capable of making the decision to call the emergency services, the rider agrees that a member of the :Event Organiser” or a member of the public may call for them. In this situation, the rider still accepts the costs and consequences of such actions.


  1. By participating in the event, you confirm and agree that we and third parties authorised by us may record you via photographs, film, audio, audio-visual or other recording, still or moving, during the event (“Recordings”). We shall own all rights in such recordings and you hereby (i) assign to us any and all present and future copyright, performance rights and any other right, title and interest in and to the Recordings and you hereby waive the benefit of any law known as “moral rights”; (ii) agree that we may use the Recordings for any purpose at our sole discretion including in any marketing and/or publicity materials, and on any website and social media; and (iii) agree that the Recordings may be altered, edited and/or modified (e.g. combined with other images, text, graphics and/or sound). You hereby release us from any and all liability from such use and promotion and specifically waive any right to any compensation you may have for appearing in any of the Recordings.

Cancellations / Refunds

  1. Event entry fees cannot be refunded. Entries may be transferred at the discretion of the “Event Organisers”. An administration fee may be charged.
  2. We reserve the right to cancel any event due to extreme weather conditions. Your entry will be automatically moved to the rescheduled event. If you can’t make the rescheduled event, you can carry your entry to another event of an equal or lower ticket value within the 6 months following the rescheduled event. No refunds will be issued and no compensation will be given towards your travel or accommodation costs.


  1. In the case of competition entries or giveaways, the winner agrees to the use of his or her name, photograph and disclosure of county of residence and will co-operate with any other reasonable requests from us relating to any post-winning publicity.

Your Personal Information

  1. We will only use your personal information as set out in our Privacy Policy.

Applicable Law

  1. If you want to take court proceedings, the relevant courts of the part of the United Kingdom in which you live will have non-exclusive jurisdiction in relation to this contract. The laws of England and Wales will apply to this contract.

Contacting us

If you would like to contact us to understand more about this Agreement or wish to contact us concerning any matter relating to it, you may do so via the contact form, send an email to info@hardasnails.cc or write a letter to The Old Station Hub, Station Road, Talybont-On-Usk, Brecon, Powys, Wales, LD3 7YP

This document was last updated on January 18, 2020

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